Center for International Education


International Travel

 

International Travel Registration

Faculty/Staff Registration (Create new registration) One for each international trip

Faculty/Staff Registration (Login to saved registrations)

Student Registration (Create new registration) One for each international trip

Student Registration (Login to saved registrations)

Travel Policy (Faculty, Staff, and Students)

Travel Policy: Knoxville Campus

Travel Policy: UTIA

Additional Guidelines on International Travel Policy (Students)

Undergraduate and Graduate Students

UT is committed to offering and encouraging a wide variety of international education opportunities to its undergraduate, graduate and professional students. The university is also concerned about the safety and security of its students as they travel abroad and has established general policies to address these concerns.

The International Risk Management Committee requires that all undergraduate and graduate students traveling abroad on UT funds of any kind or those who wish to receive UT academic credit to complete the online International Travel Registration process. International travel registration is critical to the university’s risk management program, and will allow the university to communicate with students in the event of an emergency. All students traveling on a faculty/staff member’s travel authorization request must also complete the online international travel registration process.

Students participating on study abroad programs through the Center for International Education are automatically registered and do not need to register again.

In order to begin the International Travel Registration process, please click here: International Travel Registration

If students do not complete the registration process, they will not receive travel authorization and they will not be reimbursed for expenses or receive academic credit if applicable.

In addition, students are advised to register upon arrival in their country(ies) of destination with the United States Embassy. This process can now be done online. In the event that issues affecting the safety of US citizens unexpectedly arise, the US Embassy needs up-to-date contact information for visitors in order to disseminate safety information, evacuation orders, or other updated travel warnings.

Travel to Destinations with Travel Warnings or Travel Health Warnings

UT does not recommend travel to destinations with an active US Department of State Travel Warning or a Travel Health Warning issued by the Centers for Disease Control.

Please note that UT funds and academic credit cannot be used/awarded for travel to any destination where this is an active US Department of State Travel Warning or a Travel Health Warning issued by the Centers for Disease Control. For exceptions please see the travel warning policies below:

UT Faculty-Led Programs located in countries with Travel Warnings or Travel Health Warnings

Non-UT Programs located in countries with Travel Warnings or Travel Health Warnings

UT Students conducting independent travel in countries with Travel Warnings or Travel Health Warnings

Under no circumstances will the International Risk Management Committee allow students to travel on university funds to countries where the US Department of State Travel Warning recommends that US citizens depart from the country or defer all non-essential travel to it. Academic credit cannot be awarded for work completed in these countries.

UT Faculty-Directed Programs located in countries with Travel Warnings or Travel Health Warnings

If the US Department of State issues a Travel Warning or the Centers for Disease Control and Prevention issue a Travel Health Warning for a country in which UT operates faculty-directed study abroad programs before the departure date of the programs, the programs will be immediately suspended. The faculty leaders of the impacted program(s) may petition the International Risk Management Committee for a program suspension waiver. Waivers apply to one program only (unless specified by the committee). A waiver for one program in a country does not automatically apply to another program in that same country. The decision of the International Risk Management committee may be appealed to the Provost. For information about the program suspension waiver process, please contact Noah Rost in the Programs Abroad Office.

If the US Department of State issues a Travel Warning or the Centers for Disease Control and Prevention issue a Travel Health Warning for a country in which UT operates faculty-directed study abroad programs while the program(s) is in session but where circumstances pose no immediate threat to student health or safety, the program will be reviewed by the International Risk Management Committee, which will decide if the program is to continue. In the case of an immediate threat to student health, safety, or welfare, the International Risk Management Committee in consultation with the Provost has the discretion to suspend the program and begin evacuation immediately.

Non-UT Programs located in countries with Travel Warnings or Travel Health Warnings

If the US Department of State issues a Travel Warning or the Centers for Disease Control and Prevention issue a Travel Health Warning for a country in which a UT student wishes to study on a non-UT program, the student is required to complete a petition for a policy waiver before UT funds may be used or academic credit received. The petition will be reviewed by the International Risk Management Committee, and the student will be notified of the decision. If the International Risk Management Committee denies the petition request, the student may not use any UT funds (including the TELS scholarship and existing financial aid package) for his/her study abroad program or receive academic credit.

In addition, the Center for International Education will not provide any support to students who still wish to participate in program(s) located in countries with Travel Warnings and will not be able to maintain the student’s enrollment at UT during the study abroad term. Petition denials may be appealed to the provost. If the International Risk Management Committee approves the petition, then the student may participate in the program and will receive access to all regular study abroad services offered by UT. The university is not responsible for the decision of the student to travel to locations under Travel or Travel Health warnings. For information about the petition process, please contact Alisa Meador, ameador2@utk.edu, in the Center for International Education.

UT Students conducting independent travel in countries with Travel Warnings or Travel Health Warnings

If the US Department of State issues a Travel Warning or the Centers for Disease Control and Prevention issue a Travel Health Warning for a country in which a UT student wishes to conduct independent travel, the student may not use UT funds or receive academic credit. This policy applies to all UT students (undergraduate and graduate) who are receiving funds from UT to pay for a portion or all of their expenses for independent travel (independent study, research, conference attendance, etc). Students may complete a petition for a policy waiver. The International Risk Management Committee will review the petition. If the committee grants an exception to the policy, then students must complete the normal international travel registration process. The university is not responsible for the decision of the student to travel to locations under Travel or Travel Health warnings. If the committee does not approve the petition, then students may not use UT funds or receive academic credit for work completed in the country(ies). Petition denials may be appealed to the Provost. For information about the petition process, please contact Alisa Meador, ameador2@utk.edu, in the Center for International Education.

International SOS

International SOS

International Risk Management Committee

Risk Management Committee

The International Risk Management Committee was appointed by the provost to review safety and security conditions associated with UT study abroad programs and independent international travel undertaken by students. The committee is responsible for deciding when students may use UT funds and receive academic credit for travel to international destinations. In addition to the  US Department of State Travel Warnings and Centers for Disease Control and Prevention Travel Health Warnings, the committee considers a variety of factors—the most important being the safety of the students.

The International Risk Management Committee may consist of the following permanent members:

  • Associate Provost of the Center for International Education (Convening Chair)
  • Dean of Students Representative
  • Director of the Office of Risk Management
  • Student Health Service Administrator
  • Director of the Programs Abroad Office
  • Director of the Office of International Partnerships and Exchanges
  • Appointed Faculty Member

Should circumstances warrant, the International Risk Management Committee may also invite the following individuals to provide additional information:

  • Additional UT faculty member(s) with significant expertise in the affected country or region
  • Dean of the college sponsoring the study abroad program or independent travel
  • Appointed General Counsel
  • Other individuals as needed

 

For optimal performance of the International Travel Registration process we strongly recommend the use of the Firefox internet browser.  You will receive error messages when creating new registrations through Internet Explorer (IE). If you have questions, please contact Alisa Meador, ameador2@utk.edu.

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