The Center for International Education administers the authorization process for international agreements, maintains the agreements and provides information to interested faculty and other personnel about existing templates and the agreement approval process. The following instructions are provided to assist the UT community in developing international agreements and obtaining the necessary approval.
This process applies to all agreements initiated by UT or an international institution. The following steps are necessary to obtain approval:
1. College support
- Complete this form: International Agreement support form.
2. Consultation with CIE
- Meet with Alisa Meador and bring the completed International Agreement Support Form.
- Discuss the appropriate template from the “Types of Agreements” section below.
3. Agreement approval
- If the international partner is not willing to use the UT template or wants to make substantial changes to the template, the person(s) initiating the agreement should contact Alisa Meador. Together they will negotiate the terms of the agreement with the international institution.
- Submit the final agreement to Alisa Meador.
- CIE will respond within one month of submitting the agreement.
- CIE is responsible for obtaining approval signatures at UT. These must include, but are not limited to, those of the Chief Financial Officer and/or the Vice Chancellor, Finance and Administration.
5. Records management
- Original, signed agreements are returned to Alisa Meador and retained in a central file at CIE. Active agreements will be listed on the CIE website.
Types of Agreements
To simplify and standardize its agreements, CIE has developed the templates below approved by the Office of the General Counsel. CIE also will accept agreements initiated by a partner institution; however, they must not omit the information that is included in the templates. These were developed for specific activities and do not cover all of the possible options for collaboration. Please direct questions and requests for assistance in preparing agreements to CIE.
Letter of Intent (LOI)
This short agreement broadly defines areas of common interest of two or more parties and enumerates possible joint activities in general terms. The LOI states the intent to cooperate and the desire of the parties to continue exploratory discussions and consultations. In some countries, an LOI may be essential for potential government funding or to allow faculty and staff to further explore collaborative opportunities. Typically, an LOI could be developed and signed at the conclusion of a first visit or following an initial series of discussions. It does not commit resources. Download the Letter of Intent.
Memorandum of Understanding (MOU)
This agreement establishes a more substantial framework for exploring collaboration and is for cases when it seems clear that there may be multiple possibilities for collaboration. The MOU identifies and informs the parties of the scope of activities that will be developed and the discussion that will be necessary before implementation of any activities. It is signed before specific details of the collaboration are agreed upon. It does not commit resources. Download the Memorandum of Understanding template.
Agreement for Undergraduate Student Exchange Program
This agreement is used to spell out, in detail, the specific areas and terms of undergraduate student exchange, including the roles, responsibilities, activities, and contributions of the parties. The financial and logistical implications must be discussed, decided, and included in the agreement. This is a binding agreement and may be amended only through written consent of the parties. Download the Agreement for Undergraduate Student Exchange Program template.
Agreement for Faculty/Staff/Scholar Exchange Program
This agreement is used to spell out, in detail, the specific areas and terms of faculty/staff/scholar exchange, including the roles, responsibilities, activities, and contributions of the parties. The financial and logistical implications must be discussed, decided, and included in the agreement. This is a binding agreement and may be amended only through written consent of the parties. Download the Agreement for Faculty/Staff/Scholar Exchange Program template.